Artist applications for the 2027 Festival are now closed.
We welcome food vendors who prioritise quality, sustainability and care. All vendors must meet local council and Festival requirements.
Thinking about feeding thousands of happy, music-loving humans by the sea? You’re in the right place. Here’s everything you need to know before applying to trade at the Port Fairy Folk Festival.
Applications for 2027 are now closed.
The Port Fairy Folk Festival is a much-loved, four-day celebration of music, culture and community, held every March Labour Day long weekend.
Running since 1977, it’s proudly not-for-profit and powered by an incredible team of volunteers and a small staff crew.
Any surplus goes straight back into Port Fairy and the wider region, supporting local clubs, community groups and grassroots initiatives. Good food, great music, and money staying local - everyone wins.
Friday 5 March - Monday 8 March 2027
Minimum trading hours are:
• Friday: 12:00pm - 11:00pm
• Saturday & Sunday: 8:00am - 11:00pm
• Monday: 8:00am - 2:00pm
You’re encouraged to trade right through to the end of the nightly program where possible - it helps keep the buzz alive across the site.
• Applications open: early July.
• Applications close: late July.
• Successful applicants notified: late August.
Late or incomplete applications won’t be considered, so make sure everything’s in before the deadline.
• Online induction completed by: 3 March 2027
• Bump in: 3 March 2027 (from 9:00am)
• Council & safety inspections: 5 March 2027
Port Fairy Folk Festival-supplied 6m x 6m tent site
• $3,100 + GST
• Includes lighting, up to 6 staff tickets and a $300 security bond
A 6m x 6m site for your foodtruck/trailer
• $2,900 + GST
• Includes up to 6 staff tickets and a $300 security bond
• Non-refundable deposit due: 2 September 2026
• Final payment due: 16 January 2027
• $100 per 15amp outlet
• Maximum 4 outlets per site
• Coffee vendors may request up to 2 additional outlets (subject to availability)
Each stall receives up to 6 complimentary tickets total. Anyone working at your stall - even for a short shift - needs a ticket and wristband.
Need more? Extra staff tickets may be available at a discounted rate and must be organised by Monday 16 February 2027.
The Festival committee values food that’s accessible and good value for Festival-goers. Stalls are selected based on:
• Affordable pricing and good value menus
• Use of local businesses or local produce
• Availability of vegetarian, vegan and other dietary options
• Originality, quality and authenticity
• A well-presented, practical stall setup
• Experience at festivals or large events
• Suitability to the site and available power
• Charitable or not-for-profit status
• Being organised, friendly, and fully paperwork-ready
Please note: previous acceptance does not guarantee a place or the same site location.
Your menu must match what you submitted and had approved as part of your application. What you apply with is what you trade with.
Food stalls are 6m x 6m.
A small space for a cool room is usually available either behind your stall or in a designated storage area. You’ll need to submit a site plan with your application, including cool room and vehicle dimensions and access needs where relevant.
We strongly recommend having EFTPOS plus cash options. There’s no ATM on site and only one bank in town.
Mobile reception can be patchy (especially for non-Telstra users), so plan ahead. Many vendors now bring their own solution, including Starlink.
We’re serious about reducing waste and running a cleaner, greener festival.
All food vendors must:
• Use compostable packaging and utensils
• Separate waste, recycling and organics correctly
• Participate in Victoria’s Container Deposit Scheme (CDS)
• Not supply plastic bags
• Never pour oil, grease or hot water onto the ground
• Arrange your own cooking oil removal
• Leave your site completely clean at pack down
Preferred packaging suppliers:
Spot checks do occur - everyone doing the right thing helps keep the Festival sustainable.
All food vendors must hold:
• $20 million Public Liability Insurance
• Victorian Food Act Registration Certificate
• WorkSafe Insurance for staff (if applicable)
• CFA permits (if applicable)
The Port Fairy Folk Festival does not provide insurance and cannot cover loss or damage.
Email us at: [email protected]
Thinking about selling beautiful things to thousands of folk-loving humans by the sea?
You’re in the right place. Here’s everything you need to know about trading your craft or
clothing stall at the Port Fairy Folk Festival.
Applications for 2027 are now closed.
Friday 5 March - Monday 8 March 2027
Minimum trading hours are:
• Friday: 12:00pm – 11:00pm
• Saturday & Sunday: 8:00am – 11:00pm
• Monday: 8:00am – 2:00pm
You’re encouraged to trade right through to the end of the nightly program where possible - lively stalls help keep the energy buzzing across the site.
• Applications open: early July.
• Applications close: late July.
• Successful applicants notified: late August.
Late or incomplete applications usually won’t be considered, so make sure everything is submitted before the deadline.
• Non-refundable deposit due: 2 September
• Final payment due: 16 January
• Online induction completed by: 3 March
• Bump in: 4 March (from 9:00am)
• Council & safety inspections: 5 March
• Port Fairy Folk Festival-supplied 6m × 6m tent site
$1,800 + GST
Includes lighting, up to 2 staff tickets and a $300 security bond
• One 15-amp outlet is included with your site
Each stall receives up to 2 complimentary tickets in total. Anyone working at your stall - even for a short shift - needs a valid ticket and wristband.
Need more? Additional staff tickets may be available at a discounted rate and must be organised by Monday 16 February.
We aim to curate a diverse, high-quality marketplace that reflects the festival’s creative, inclusive spirit. Stalls are selected based on:
• Originality, quality and craftsmanship
• Ethical, sustainable or locally produced goods
• Fair and accessible pricing
• A well-presented, practical stall setup
• Experience trading at festivals or large events
• Suitability to the site and available power
• Charitable or not-for-profit status (where applicable)
• Being organised, friendly, and fully paperwork-ready
Please note: previous acceptance does not guarantee a place or the same site location.
Your product range must align with what you submitted and had approved as part of your application. What you apply with is what you trade with. If in doubt, get in touch.
We strongly recommend having EFTPOS plus a backup option. There’s no ATM on site and only one bank in town.
Mobile reception can be patchy (especially for Optus users), so plan ahead. Many stallholders now bring their own solution, including Starlink.
We’re serious about reducing waste and running a cleaner, greener festival.
All stallholders must:
• Minimise packaging and avoid single-use plastics
• Separate waste, recycling and container-deposit items correctly
• Leave your site completely clean at pack down
Spot checks do occur - everyone doing the right thing helps keep the festival sustainable.
All stallholders must hold:
• $20 million Public Liability Insurance
• WorkSafe Insurance (if applicable)
The festival does not provide insurance and cannot cover loss or damage.
Email us at [email protected] and we’ll point you in the right direction.
Join a passionate community, make new friends and be part of something genuinely special.
For further information, please contact Robyn Stewart at [email protected].
Applications for 2026 are now open.
Terms and conditions apply.
The recipients and amount of funding will be at the discretion of the PFFF Committee.
Successful applicants will be notified by 30 November.
For further information, please contact admin@portfairyfolkfestival.com.
